Every semester, $40 of your tuition goes into the Engineering Undergraduate Equipment Fund (called the Lab Fund). This fund was established to purchase lab and computer equipment as well as other important items that can be used to the benefit of all engineering students, and to support upper year design groups. A meeting is held every semester to go over the requests made my registered students, staff, or faculty and to approve the purchase of the items requested. Simply enough, the number of students enrolled in any given semester multiplied by $40 (then less 15% carryover to the winter, which tends to be when more 41X group demand is) is the maximum amount that can be withdrawn from the lab fund in that semester. Any extra money goes into the Engineering Endowment Fund, which is essentially a growing savings account that will one day reach it’s goal of sustaining the lab fund solely through the interest it earns.
Request submissions can be made by any engineering student (provided they haven’t opted out of the fund), faculty, or staff member, and are often made by engineering student groups (EngSoc regularly requests $1500 to send students to conferences, Robotics club has in the past requested equipment that all students would have access to use) and 41X design groups (sponsored by a professor).
ALL SUBMISSIONS MUST INCLUDE BOTH A REQUEST FORM FOR THE GROUP REQUESTING AND AN ITEM FORM FOR EACH INDIVIDUAL ITEM BEING REQUESTED. (Forms found below)
The lab fund meeting typically occurs during the 4th or 5th week of class every semester, and involves reviewing and ranking the requests to allocate the money that can be used. The meeting is open to all registered undergraduate and graduate engineering students as well as all engineering faculty and staff. Following the meeting, the SOE Purchasing Clerk orders the approved items. Once the item has met it’s original purpose (ie. it was used in a project), and provided it is a non-consumable item, it is held by its caretaker (faculty or organization) so that it can be accessible for use by other students.
Please refer to the Lab Fund Constitution for more information – any student or organization making a request MUST read this document to avoid confusion.
Documents & Forms: